Privacy policy

Upon visiting our websites our servers are recording a set of general data and information. This set of general data and information is stored in server log files. The following information may be recorded: (1) the Internet browser and browser version used, (2) the operating system of the computer system used, (3) the website that referred to our website (referrer), (4) the sub pages that are accessed on our website, (5) time and date of the access to our website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) or any other similar data and information, which may be used to protect our information technology system against danger in the case of an cyber attack.

When using this general data and information we are not drawing any conclusion on the directly affected data subject. Furthermore, this information is necessary to (1) deliver the contents of our websites correctly, (2) optimize the contents of our websites and the respective advertising without individualisation, (3) guarantee the long-term operational liability of our information technology systems and our websites as well as (4) provide necessary information for prosecution to law enforcement authorities in the case of a cyber attack.

The recorded sets of data and information are processed statistically and beyond that to improve data protection and data security in our organisation to finally guarantee an optimum level of data protection for all processed personal data. This optimization is a legitimate interest according to Article 6(1)(f) GDPR. This data is stored separately from all other personal data provided by the data subject and is deleted 14 days after the data subjects' access to our website.

Our websites are using cookies. Cookies are text files, which are stored and saved on a computer system via an Internet browser.

Cookies allow us to provide user friendly services for the visitors of our websites which would not be possible without setting cookies. Cookies are not utilized for profiling or automate decision making purposes.

Returning visitors of our websites can be recognized as such by using cookies. Services and particular functions which have been employed before by the visitor of our websites can be identified. The intention of this recognition is to ease the use of our websites.

The data subject may contradict the usage of cookies on our websites permanently by disabling cookies in the Internet browser used. Furthermore, already set cookies can be deleted through the Internet browser or other software tools. This is possible for all common Internet browsers. The services and functions of our websites might not be usable to the full extent if cookies are disabled in the Internet browser.

The following cookies are used by our websites:

(a) Session cookies

These are temporary cookies that are stored for the duration of your visit only. They will be deleted when the Internet browser used is closed.

We are using these cookies for special services, such as the registration for events, the submission of abstracts or application for memberships, to record the status of the current process.

(b) Permanent cookies

These cookies are stored to the cookie file of your Internet browser even when the browser has been closed. Permanent cookies are utilized when the website operator needs to know the website users beyond a single visit.

We are using these kinds of cookies (1) when you login to protected areas of our websites and agree to stay logged in, (2) to inform you about our cookie policies and the newsletter only during your first visit on this website. Furthermore, we set these cookies, if you agree to the anonymized tracking of your user behaviour on this website (First-party cookies).

In case (1) a pseudonym (session ID or access token), relating to your account, will be stored in the cookie. These cookies will be deleted thirty days after creation. In case (2) no personal data will be recorded, but the date when you have accepted the cookie policies or rather have taken note of the newsletter information. These cookies are stored in the cookie file of your Internet browser until you deleted it or the we are making changes to our cookies policies or newsletter information and ask you for your confirmation or perusal.

(c) First-party cookies

We are using these cookies to understand more about the visitors journey on our website. Data subjects are assigned a unique identifier in the cookie, which enables us to identify returning visitors. We are using these cookies to be able to statistically evaluate the page visits on our websites and to optimize the advertising for our websites.

These cookies are only set if you agree to allow us to utilize the advertising and analysis services Google Analytics, Google AdSense or Google Remarketing on this website. A given approval can be revoked at http://tools.google.com/dlpage/gaoptout for all formerly mentioned Google services at any time.

(d) Third-party cookies

These cookies are set by third-parties, such as social networks and advertising services, to record your visits on several websites. We have no influence on the placement and content of these third-party cookies. You can prevent the placement of these cookies by disabling cookies in your Internet browser.

Due to statutory obligations our websites provide contact information to electronically contact our organization rapidly and allow a direct communication with us. This also includes the provision of a public e-mail address. If a data subject contacts us via e-mail or a provided contact form, the transmitted personal data will be saved automatically. This personal data is transmitted to us on a voluntary basis and is processed by us for contacting reasons only and will not be distributed to third parties.

We store and process your personal data only for the term that is needed to reach the purpose of the data storage and processing or terms that are required by European or other legislative or regulative authorities for the processing and storage of data by the controller or the purposes of storage and processing.

Once the purpose of the data storage and processing lapses or the storage period required by European or other legislative or regulative authorities expires, the personal data will routinely and in accordance with the legal regulations be locked for processing or deleted.

Right to information
According to Article 15 GDPR you have the right to demand a confirmation whether we process your personal data. Should we process your personal data you have the right to be informed about this personal data and further information, which are explained in Article 15 GDPR.

Right to rectification
According to Article 16 GDPR you have the right to demand immediate rectification of incorrect personal data relating to you. Furthermore, taking into consideration the purposes of the processing you have the right to request the completion of incomplete personal data, also by means of a complementary declaration.

Right to erasure
You have the right to demand that we delete all of your stored personal data immediately. We are obligated to delete personal data immediately, provided the conditions of Article 17 GDPR are met. For further information about the details of these conditions we refer to Article 17 GDPR.

Right to restriction of processing
According to Article 18 GDPR you have the right to demand the restriction of processing of your personal data under certain circumstances.

Right to data portability
According to Article 20 GDPR you have the right to receive your provided personal data in a structured, common and machine-readable format from us. Furthermore, you have the right to transmit this data to a controller of your choice without any obstruction by us, insofar the processing is based on a consent according to the Articles 6(1)(a) or 9(2)(a) GDPR, as well as it is based on a contract according to Article 6(1)(b) GDPR and the data is processed by the means of automated procedures.

Right to object
According to Article 21 GDPR you have the right to object to the processing of your personal data that is based on the Articles 6(1)(e) or (f) GDPR. This also applies for a profiling based on these rules.

If we process your personal data for direct marketing purposes, you are entitled to object to the processing of your personal data for these purposes. This also applies for profiling that is linked to such direct marketing activities.

If you intend to exercise your given rights, please contact us - the controller - directly using the above stated contact information or choose one of the provided options to contact us on an alternative way to inform us. If you have any questions in this respect, please also contact us directly.

Right to logde a complaint with a supervisory authority
According to Article 77 GDPR you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider the the processing of personal data relating to you infringes the GDPR.

We process your data responsibly and neither use automated decision making nor profiling.